Graduate Student Monthly Payroll Forms

To add a graduate student to monthly payroll or to edit existing payroll information outside of the normal admissions process and new semester process, please use one of the three Graduate Student Payroll forms. Each form is linked below along with a brief description of its purpose. Forms must be submitted by the monthly deadline in order for the change to be implemented before the payroll run. For further details, refer to FAQs and Policy Information. 

• Please note: If you need to change the funding source (COA/POETAF) for a grad student's salary, do not use the forms listed here. Instead, please contact your Financial Manager or Business Officer.
• Please note: If you need to hire or pay a grad student in a biweekly/hourly role, do not use the forms listed here. Instead, contact Student Employment for assistance or consult this Quick Reference Guide.

Links to Graduate Student Payroll Forms (Monthly)

• Update or Change Existing Stipend/Assignment – Use this form to edit the existing monthly payment amount, suspend payment on the base assignment, terminate the base assignment, stop an ICP, or change the supervisor.
• Add Extra Assignment or Additional Pay (ICP) – Use this form to initiate a one-time payment, hire a student to do additional work for additional monthly pay, or add a grant-funded assignment.
• Set Up a New Base Stipend/Assignment – Use this form to start the hiring process for a new, incoming graduate student or other graduate student who has never worked for Baylor before.

Students who have not previously worked for Baylor will need to contact HR to complete required onboarding tasks, including the completion of both sections of the Federal I-9 form, before starting work.