Doctoral Administrative Fellowship
Doctoral Administrative Fellows are a select group of doctoral students who play an integral role in the Graduate School. The fellowships allow students to gain administrative experience and a distinct perspective on the university’s operations while serving the Graduate School and their peers.
Past and current Fellows have played a key role in developing and overseeing Graduate School programs such as:
- Graduate Pathways to Success (GPS) workshops
- Conyers Scholars
- Teaching Capstone in Higher Ed (TeaCHE)
- Women in the Academy (WITA) Mentorship Program and Conference
- Graduate Student Leadership Committee (GSLC)
Expense Procedures
- The preferred method is that you use an Ignite Marketplace vendor. Contact Laura_Sepanski@baylor.edu with links to items you would like purchased from Amazon, Staples, or America To Go dining. Please include the purpose of the purchase and date of the event if it is catering. See "Approved Food Trucks, Caterers, America to Go" on Baylor's Procurement Catering page for the most up-to-date list of food vendors.
- Before you purchase, please confirm the budget you are working with.
- Plan ahead. The Ignite Marketplace process can take up to two weeks.
- Rhonda Bellert is the Graduate School approver for all purchases/reimbursements for all groups, including GSA and Grad Housing.
- After submission, the requisition will then go to Rhonda for approval. If approved, the order will automatically go to Procurement, become a Purchase Order, and be ordered from the supplier.
- If there are problems with the order, you should follow up directly with the supplier. If it’s not resolved, let the Procure to Pay team know not to pay the invoice.
- If the vendor is in Marketplace, you must order from them using Markeplace (as opposed to directly from the vendor). We have accounts with Amazon, Staples, and you can find America To Go restaurants in the "Approved Food Trucks, Caterers, America to Go" list on Baylor's Procurement Catering page.
- If you can’t get the product you need from the choices on Marketplace, you should get a quote and then approval (Rhonda Bellert will do this for Graduate School-sponsored business).
- Before you purchase, please confirm the budget you are working with.
- For students and organizations working with Dr. Sara Dolan, cc: Laura_Sepanski@baylor.edu.
- The Department Approver is always Rhonda Bellert for all purchases/reimbursements for all groups, including GSA and Grad Housing.
- Please do not pay out-of-pocket unless this has been pre-approved by Rhonda Bellert.
- If you do purchase out of pocket, please remember you must request the purchase to be tax exempt. Otherwise, you will not be reimbursed for the tax and will probably have to edit your expense report. Contact Laura Sepanski for a copy of the tax-exempt certificate.
- Students who do purchase out-of-pocket (or faculty purchasing for the Graduate School) can find instructions on how to file an expense report here (Click on Creating Expense Reports). The only way to be reimbursed if you spend out-of-pocket is to file the expense report yourself through Ignite.
- The student should contact Laura Sepanski for the correct account number to charge the expenses to.
- There is no need for the student to send us their receipts or wait on us to file the report for them. The only way to be reimbursed if you spend out-of-pocket is to file the expense report yourself through Ignite.