Graduate School Forms

Advisor-Advisee Agreement

We require all thesis students and their advisors to read and sign an agreement about the advisor-advisee relationship, expectations, and requirements. This is not a mandated mentoring rubric, but prompts a discussion between advisors and advisees prior to thesis work. You can read the Advisee Agreement here.

Forms for Dissertation and Thesis Submission and Approval

• Please read the instructions at Dissertation and Thesis Forms.

Forms for Faculty and Staff

• Announcement of Orals - NOT to be submitted by students. Required before a student can defend their Thesis or Dissertation. It is due 10 days prior to the defense. This form must be submitted by the GPD or department administrative staff. (*Form updated 9/16/2022)
• Results of Comprehensive Exam – Completed after a student, normally a master’s level student that is not completing a Thesis, has successfully passed a comprehensive exam. This exam can be written or oral.
• Results of Preliminary Exam – All doctoral degree candidates must complete a preliminary exam before being admitted into candidacy. The results of the exam must be submitted by someone within the department.
• Admissions to Doctoral Candidacy – Submitted after the student has met the foreign language requirement (if required for program), successfully completed of the preliminary exam.
• Results of Oral Exam – Submitted after a student has defended their dissertation or thesis.

With the exception of the Announcement of Oral Exam form, which is available through Slate, these forms are available at https://onbase.baylor.edu/OnBase/.  Please note: If you are off campus, you must be on the VPN in order to access OnBase.

Other Requests and Petitions

• Add/Drop Form
• Master's On the Way Form - Filed by department for non-terminal students continuing on to complete their PhD.
• Parental Leave Accommodation - For GAs seeking time away from their assistantships after a birth or adoption.
• Short-Term Leave - For students in need of accommodation due to an injury or illness.
• Graduate Petitions can be used for the following and can be submitted by the student or someone within the department:
  • Transfer Credits
  • Course Substitutions
  • Time-limit Extensions
  • Change Catalog Term
• Academic Forgiveness
• Results of Foreign Language Exam - For students who test out of their language requirement.
• Change of Degree Form
• Undergraduate Course Level Petitions (177.54 KB)
  • For undergraduates wanting to take a graduate course.
• Policies and Appeals